Parish Council Meeting – 1st March 2023

CHILTON TRINITY PARISH COUNCIL

A Meeting of Chilton Trinity Parish Council was held on Wednesday, 1st March 2023 in
the Village Hall, Chilton Trinity at 8.10 pm.

In attendance: Parish Councillors Mr P Felton (Chairman), Mr D Brown, Mrs R Felton
and Mr D Hobbs; Clerk Graham Jarvis and two members of the public.

Public Speaking Time: Topics Raised

• Tidal Barrier.
• Planning Application 20/22/00006 – Consent
  Conditions.

55. Apologies for absence, disclosures of interest and dispensations.
An apology for absence was received (and accepted) from Parish Councillor Mrs
L Hook. Dispensations from the Code of Conduct relating to support for facilities
at Chilton Waters were held by Mr & Mrs Felton and by Mr Hobbs concerning the
proposed river barrier and associated flood defence works.

56. Minutes of Previous Meeting.
The minutes of the Parish Council meeting held on 11th January 2023 were
presented, approved and signed as a true and complete record.

57. Matters Arising: –
a) 49a – Proposed Tidal Barrier – The Chairman reported that since the last
meeting the Environment Agency had notified that vegetation clearance
works were scheduled to start in February and expected to take 4 weeks.
In cases where land ownership boundary hedges were to be removed and
be replaced by fences the work would take longer. At a stakeholder
meeting he had attended with Mrs Hook; a promise had been given that
there would be a consultation with the local community regarding the
possible retention of the kiln uncovered during excavations. To date the
Parish Council had not been approached. There was agreement that the
situation be noted.

b) 49b – Chilton Waters Play Area – Members noted that the topic had
been discussed at the Annual Parish Meeting held earlier that evening and
would await developments.

c) 49f – Provision of Bench in Churchyard – The Clerk reported that since
the last meeting the Agreement as drafted had been signed on behalf of
the Parochial Church Council and by representatives of the Parish
Council. In the circumstances it was agreed that an order for a bench
made from recycled plastic at a cost of £625.29 +VAT be placed with
Glasdon UK Limited. There would be an additional cost to provide a base
for the installation which would be arranged locally.

58. Planning Matters.

a) Consultation on the Somerset Statement of Community Involvement.
Members considered the document which had circulated prior to the
meeting. An area of concern was the absence of the procedure regarding
responses to planning applications by statutory consultees. There was
agreement that the document should specify that in cases where the
opinion of a Town/Parish Council or relevant Ward Member differs from
that of the Case Officer there should be an automatic referral to
Committee for a decision. In addition, a representative of the
Town/Parish Council should have the option to address the Committee for
a set time for example, 3 minutes as was the custom with Sedgemoor
District Council.

b) Decisions Notified by the Local Planning Authority and recorded: –
20/22/00006 – Tree Works, Chilton Park – Approved (Delegated
Authority).
20/22/00007 – Dairy House Farm – Approved (Delegated Authority).

59. Coronation of King Charles iii
Mrs Felton reported that the Village Hall Committee were co-ordinating events
which included a hog roast.

60. Financial Matters.
a) The following payments were approved: –
i) Lower Lakes Trading Ltd – Web Site -£47.87 (£39.89 + £7.98 VAT)
– Cheque No. 228.
ii) Clerk’s salary, re-imbursements etc – £1,006.49 (£1,002.68 + VAT
£3.81) – Cheque No. 229.
iii) Chilton Trinity Village Hall – Room Hire – £140.00 – Cheque
No.230.
iv) Citizens Advice Sedgemoor – Grant – £300.00 – Cheque No.231.
v) Dorset and Somerset Air Ambulance – Grant – £300.00 – Cheque
No. 232.
vi) St Margaret’s Hospice – Grant – £300.00 – Cheque No. 233.
vii) Chilton Trinity Village Hall – Grant for Coronation Celebrations
events £150.00 Cheque No. 234.
(Mrs Felton disclosed an interest as a member of the Village Hall
committee and was absent from the room whilst the above item was
discussed).
Payments (v) and (vi) were approved under the provisions of
Section 137 of the Local Government Act 1972.

b) Grants Budget 2022/23
There was agreement that the £450 underspend in the grants budget for
2022/23 be transferred to the Council’s Community Grants Fund.
c) Risk Management Report.
The Risk Management Report for 2022/23 was approved as presented.
d) Statement of Internal Control.
The Statement of Internal Control for the year ending 31st March 2023 was
approved as presented.
e) Bank Reconciliation Statement as at 31st December 2022.

The Clerk presented the statement together with supporting documents.
These were examined by Members and approved as correct.
f) HMRC.
Further to Minute 43c – 14th December 2022; the Clerk reported that the
appeal against the penalty notices regarding PAYE processes had been
successful.
61. Roads and Footpaths.
a) Damaged Sign.
Pursuant to minute 52c – 11th January 2023; Councillors were pleased to
note that the 30-mph sign by the playground had been restored to the
vertical.
b) Speed watch.
Further to Minute 52d -11th January 2023; the Chairman reported that the
Councillor forum arranged by the Avon and Somerset Police and Crime
Commissioner, Mark Shelford, scheduled for 17th January was postponed
due to bad weather. The event had been re-arranged for 7th March.

62. Topics for Future Meetings: None.
63. Date of next meeting – Wednesday, 3rd May 2023, the Annual Parish Council
Meeting at 7.30pm.

Meeting closed 9.15 pm.

Chairman